Mascot Appearance Request Form
All mascot appearance requests must be submitted using the Mascot Appearance Request Form.Request Timeline All requests should be received at least three weeks prior to the event. If any Sebastian request is made with less than three weeks notice, there will be an additional charge for Non-Profit and Campus groups. Requests will be responded to in five (5) to seven (7) business days. Submitting a request does not guarantee an appearance.In the event that an appearance must be cancelled, athletic department personnel must give three (3) days prior notice. Mascots are available for appearances throughout the year however the summer months, as well as, Winter Break may be harder to fulfill an appearance request due to school being out of session. Appearance Fees Appearance fees vary based on the type of appearance.
Internal, non-profit, and University appearances are $75 per hour which is a discounted rate to cover costs incurred.
External appearances are $300 per hour plus 7 percent tax for a total of $321 for all appearances in Miami-Dade County.
Pricing for appearances outside of Miami-Dade County will be determined on a case by case basis.Mileage and Parking FeesAppearances out-of-area, defined as 20 + miles from the University of Miami campus, will require the requester to pay the university mileage rate of 58¢ per mile directly to the mascot making the appearance.
Reimbursement for incurred parking fees is also the responsibility of the requestor. Any mileage fees and/or parking reimbursement are required at time of event and are to be paid directly to the mascot in cash/check.Additional Appearance Requirements Accurate directions, location, on-site contact and on-site phone number must be provided.On-site contact must be available to escort the mascot to and from their vehicle for security purposes.
A private and secure changing room must be provided for the mascot to change and keep belongings locked during the appearance. Water, preferably bottled, must be provided to the mascot.
The mascot cannot be required to be inside the suit for longer than a maximum of one hour at a time before taking a break. If the appearance is outdoors please allow extra breaks during that allotted time. The mascot is unable to perform in severe weather.
A friendly and safe environment must be maintained. Mascots reserve the right to walk away from any appearance deemed unsafe or harmful and refunds (if applicable) will not be granted.
Publicity/Marketing Restrictions All publicity for the event, whether in advance or afterwards, which mentions an appearance by a mascot or uses university marks (logos), must be approved by the University of Miami Athletics Department before use. For approval please contact 305-284-3382.
Required Fields are in Bold